工资单数据

The world’s largest companies willspend about $8 billion遵循常规数据保护规则。如果您在欧洲运营,您可能不需要花费数十亿,但您需要符合符合要求。

您可能有欧洲员工或支付欧洲供应商。如果是这样,您需要确保您的工资单数据处理符合新规则。If you’re wondering how the GDPR affects you, our guide will help you understand your obligations. We’ve also included some tips to help you get started.

What is the GDPR?

The General Data Protection Rule, or GDPR, is a new European Union law designed to protect people’s data. In light of data breaches, the GDPR reinforces the need for companies to secure their data.

The new rule, which went into effect on May 25, 2018, also calls on businesses to be more transparent. People need to know what information you’re collecting. They also need to know how you’ll use that information.

Finally, people also need to have the ability to opt out. One of the biggest effects of the GDPR has been on marketing and sales. If you mail out a marketing newsletter, you must now make it very clear how people can unsubscribe from the list.

Human Resources and the GDPR

虽然很多人谈到了销售的GDPR遵从性,但它会影响人力资源。这是因为大多数企业收集有关他们员工的大量信息。其中一些信息非常私种,非常敏感。If you offer health benefits, you may need to ask employees for sensitive information. If your employees want family benefits, you may have to ask them about marital status.您的工资单数据也可以敏感。它包含有关工资和工资的信息。它还可以包括个人信息,例如银行详细信息或家庭地址。显然,此信息需要良好的保护。

新员工权利

另一件事GPR薪酬合规要求是对新员工权利的确认。数据主题,为您提供数据的人,现在有:

This means your employees can ask you to erase data about them when it is no longer needed. They can also ask you to transfer data to another controller in certain situations. They can even curtail your payroll data processing.

您还必须同意收集有关数据主题的数据。这意味着您的员工必须同意给予其数据。

Making Payroll Data GDPR Compliant

您拥有的下一个问题是您如何实现Payroll GDPR的合规性。您可以采取几个步骤。好消息是,大多数人都很容易到位。

In fact, you might already be using some of them. When you hire a new employee, you may get their consent to put their information in your payroll system. If you don’t, you can add this consent to your employment contracts.

你应该是giving your employees their pay stubsin a secure way. This could be a self-service portal they access, or it might be an encrypted download. Look at the methods you’re using and make sure they’re GDPR compliant.

Stepping up Compliance and Security

You may already be GDPR compliant for some parts of your payroll processing. You may need to upgrade security or introduce a new method for other steps.在某些情况下,您需要新的进程和措施进行工资数据保护。例如,您可能需要雇用数据保护官

您还需要为员工设计符合符合GDPR的隐私声明。另一个变化是确保员工可以访问他们的信息。透明度是GDPR下的关键。

最后,您可能希望采用新的规则和标准来帮助管理您的数据策略。Consider standards about the information security management systems you use. Adopting a new standard could make it easier to achieve GDPR compliance.

创建GDPR行动计划

随着您评估薪资和GDPR的合规性,您可能会发现您需要做的不仅仅是将子句添加到合同。这些步骤可以帮助您创建一个行动计划来实现合规性。首先,评估您已经拥有的数据。考虑您从员工收集的内容。请务必完成数据寄存器,这是GDPR要求您保留的数据记录。

请记住,在GDPR下,您只能收集某些类型的个人数据。您的数据收集必须提供目的。您无法无缘无故地收集信息。You might want to consider a GDPR audit. This allows you to review your processes and make suggestions for revision.

接下来,您将想查看您的数据保留策略。您保留数据多久了?记住擦除的权利。

您还需要处理围绕您员工的其他权利的政策。您如何给他们控制他们的信息?您如何处理他们需要缩减您所拥有的信息的情况?

Finally, make sure any partners you work with to process payroll are also GDPR compliant. If they’re not, you’ll need to push for compliance or look for a new partner.提高您的合规可能需要时间和金钱。它仍然比面对罚款更好,这相当于贵公司年收入的百分比。

Make Payroll Compliance Easier

The GDPR pressures businesses to ensure their payroll data collection meets high standards. You must respect the rights of your European employees, and you must be transparent. Finally, you must be ready to take extra security measures.

All this adds up, making the task of payroll even more intensive than it already was. If you’re looking for ways to make payroll both compliant and easier to administer than ever, get in touch with us for some greatpaystub templates。我们的专家团队在这里提供帮助。

Photo byFernando Arcosfrompexels.